Erasmus Staff Mobility

Apply via the internal SDU Call

Application deadline: 16 June, 2025.

International Office has sent the call to various Heads of institutes and departments, and they forward it to the rest of their department.

Please see the guidelines section below for information on possible destinations.

It is possible to apply after the deadline. You must apply at least two months prior to the planned mobility, if you want to be sure to obtain the grant.

Please use this link. Applications received after the deadline will be subject to availability. 

It is possible to apply for more than one mobility in the same project period. In that case it is important to prioritise your mobilities, as there will initially only be allocated one mobility per applicant.

Please note, you will have to fill out the application online for each mobility stay you are applying for.

The mobility applicant must be employed at SDU.
PhD students can also apply, provided they have an SDU employment contract (Please note, it is not possible to use Erasmus+ Staff Mobility in connection with your PhD research stay abroad (“miljøskifte”). We are not able to support long term stays).

The grant awarded per mobility is maximum 1500 EUR (per 2025) and can be less as this depends on destination and duration of your stay.

Before the mobility you must fill in a ’Mobility Agreement’ stating the purpose and other relevant details of the mobility. This agreement must be signed by you, the host institution and your supervisor/head of department at SDU. This form will be sent to you if you are awarded a grant. 
Please note that the ‘Mobility Agreement’ must be completed and sent to us at International Office at least 10 working days before the start of your mobility. 

International Office will then issue a ‘Grant Agreement’ stating the precise grant size based on the dates + destination you have entered in the Mobility Agreement. The Grant Agreement must be signed by you and returned to International Office before your mobility.

If an awarded mobility cannot take place, please let us know as soon as possible at staffmobility@sdu.dk. 

The mobility must take place within the project period from 1 September, 2025 to 1 July, 2027.

The mobility must take place in either an Erasmus+ programme country. This means either an EU member state or one of the six following countries: Iceland, Lichtenstein, North Macedonia, Norway, Serbia or Türkiye.

Please note that this excludes the UK and Switzerland, which are not members of the Erasmus+ programme.

Should you wish to go on mobility to a country which is not a member of the Erasmus+ programme (overseas, UK or Switzerland), we may have some limited funds available. For more information on this, please contact International Office at staffmobility@sdu.dk or the international coordinator at your faculty.

There must be an active Erasmus+ exchange agreement between SDU and the host institution and it must include Teaching Staff Mobility. A list of our current exchange agreements is sent out along with the Call, but if you want to go to an institution currently not covered by an agreement, one can be made as part of organizing your stay. International Office will assist you in this process.

List of current exchange agreements (Excel list for download)

Duration: The mobility must last at least 2 days (excluding travel) and include a minimum of 8 teaching hours per week. The 2 days must be consecutive.

The host institution must be an eligible Erasmus+ institution holding an ECHE (Erasmus Charter for Higher Education; please find a list here OR a public or private organization active in the labor market or in the fields of education, training and youth, in any Erasmus+ Programme Country.

Duration: The mobility must last at least 2 days (excluding travel), and the 2 days must be consecutive.

This activity supports the professional development of HEI in the form of training events abroad (excluding conferences) and job shadowing/observation periods/training.

There must be an active Erasmus+ exchange agreement between SDU and the host institution and it must include Teaching Staff Mobility.

List of current exchange agreements (Excel list for download)

Duration: The mobility must last at least 2 days (excluding travel) and include a minimum of 4 teaching hours per week. The 2 days must be consecutive.

Guidelines in Danish / Vejledning på dansk: pdf vejledning

The mobility participant is awarded a grant but will not be paid directly. Instead, the money is transferred to the participant's department/institute after the end of the stay.

The size of the grant is calculated individually and is based on rates defined by the Erasmus+ programme. Rates vary according to destination and the length of the stay.

The International Office can only refund the maximum amount granted. The size of the grant may be reduced if the duration of the mobility is shorter than originally stated in the 'Grant Agreement'.

The mobility participant books their travel in accordance with SDU's rules for work-related travels, and all costs must initially be covered by the participant's own department/institute.

Details regarding additional costs, and whether these are covered by the department/institute, should be discussed with the financial manager.

After the trip, the mobility participant must complete their settlement of expenses via zExpense.

The International Office will transfer the Erasmus+ grant to the mobility participant's department/institute when all required documentation has been received:

1. Fully signed Mobility Agreement (before stay)
2. Signed Grant Agreement (before stay)
3. Correctly signed Certificate of Attendance, which matches the Grant Agreement (after stay)
4. Completed and submitted Participant's Report in BM (after stay)

It is important that the financial manager of the participant's department/institute sends the International Office the relevant account string to which the grant is to be transferred. This must be done no later than when the financial manager receives the participant's settlement.

NOTE: the account string must belong to SDU.